OUTLOOK
Recurring Appointments
If you want to enter an
appointment that occurs regularly on a certain day, for instance a team meeting
that occurs
on
the second Tuesday of every month, you can use the recurring appointment option.
Click the New button to create a new appointment and enter the
Subject and Location. Now click the
Recurrence button at the top of the appointment window
and
you will see the window below.
In this window you can set the
start and end times and how often the meeting happens.
If you choose Weekly you will be able to choose the day of the week and
if you choose Monthly you can choose either a certain date in the month or every
few months (e.g. day 20 of every 3rd month for a quarterly event) or,
as in our example, a certain day in the month depending on which week it falls
in. For yearly events you can
either set a certain date every year or, for example, the third Monday of June
every year. You can set the
recurrence to last for ever or can limit it to a certain number of times or to
stop on a certain date. When you
are happy with these settings, click the OK button and this appointment
will be placed in your Calendar on the dates and times calculated from these
settings.
When you edit a recurring appointment you are given the
choice to either edit just that instance of it or the whole series.
If a recurring appointment cannot take place on one date (e.g. over
Christmas week) you can open just that instance of it and delete it without
affecting the rest of the recurring appointments.
If you need to change the recurrence (e.g. the meeting changes to a
different recurring day of the month) you should open the whole series and use
the Recurrence button to change the scheduling.
Click here to return to the Outlook index.