OUTLOOK
Creating a Distribution List
If you
need to regularly e-mail a certain group of people you can set up a Distribution
List to make this easier. The
Distribution List
will be stored in your personal Outlook Address Book under
Contacts and you will be able to select it from here when you need to e-mail the
group members.
To create
a Distribution List, click on the arrow to the right of the New button
and choose Distribution List from the menu that appears, alternatively
you can use the File drop-down menu and choose New and then Distribution
List or hold down the CTRL and SHIFT and L keys
together.
When you create a new
Distribution List a window appears as below where you can give your list a name
and select the members.
Click on the Select Members
button and you will be able to choose the people to add to the list in the same
way as you do when creating an e-mail.
You can
change the address book you are using while you are creating the Distribution
List by using the drop-down box in the top right corner of the window.
It does not matter if your addresses are from a mixture of different
address books.
When you
have selected all the names you require, click on the OK button and you
will be returned to the Distribution List window which will show a list of all
the group members. Click on the Save
and Close button at the top of the window and your list will be created.
You can see the list by viewing your Outlook Contacts folder.
The Distribution List is denoted by a group of heads beside it.
Click here to return to the Outlook index.